Instructions to Authors for Publishing ACADIA Conference Papers
Author name (FirstName LastName), Affiliation (Institution, practice, etc.)
Abstract
These instructions explain how to prepare and format your paper for digital submittals to the ACADIA Conference for incorporation into the final proceedings. Authors should use this RTF document for formatting their documents, making use of the RTF paragraph styles and RTF character styles provided by the template. We will use this document to import into Adobe InDesign, converting all of the RTF styles to the appropriate final formatting for publication, so it is essential that you format your document correctly. 
1 Introduction
These instructions are for authors of papers for the ACADIA 2012 Conference. By following them carefully, you will greatly assist those who are producing the proceedings. Study the instructions and ask for help or advice if anything is not clear. 
It is of the utmost importance that you employ the pre-defined ACADIA paragraph and character styles without modification. Also note instructions for the use of space around headings, tables and figures. The format described in this document is not necessarily the final format to be published. However, if authors use the styles designated in the template, it will be very easy to redefine styles and place all papers into the final format. 
Again, , and instead use styles to set the formatting attributes.  The easiest method to ensure that this is done correctly is to paste the final draft into this document as plain text, and then manually format the text and headings as needed.  All formatting not specified through character or paragraph styles (referred to as “direct formatting”) will be removed for publication.
If your first language is not English, please have your paper checked and edited before submitting it. Of course, spelling and grammar checkers will catch nearly all errors.
Files, both text and images, should be uploaded to the ACADIA EasyChair system as specified in Section 6 of this document.
2 Formatting
Consistent formatting will enable readers of the proceedings to grasp more quickly the content of your paper. Papers should be organized with a clear content-oriented structure. Every paper has a title and several headings. References follow at the end of the paper. Graphics and tables will be embedded into the text. Place only one space after the period at the end of a sentence.
2.1 Paragraph and Character Styling
Body text should be set using the  paragraph style, which provides 6 pt spacing after paragraphs. Paragraphs should not be indented. Emphasis within the text, such as  or , should be styled with thecharacter style. Please note the difference between the use of paragraph styles and character styles. Use only one Carriage Return/Line Feed after a paragraph. Do not insert any empty lines between paragraphs.
Headings should be styled as follows:
�	Title: Use the  style
�	Authors & Affiliations: use the  style.
�	Major Headings: Use the  style.
�	Minor Headings: Use the  style.
�	Special Sections: the Abstract, References, and Appendix sections should use the  style.
Lists may be employed in two ways: 
 1.	Bulleted lists employ the  paragraph style.
 2.	Numbered lists employ the  paragraph style.
3 Margins and Page Layout
Your text should be laid out for 8 ½" x 11" paper. Margins should be 1.25" top, bottom and sides. No footer should be defined. The ACADIA-Normal paragraph style specifies justified text.
4 Content
Text should be organized clearly according to technical writing conventions. Full Papers should be no longer than 4000 words.  Work-in-Progress Papers should be no longer than 2000 words.
4.1 Sections
An abstract of no more than 500 words should be provided at the beginning of the paper. It is helpful to include an introduction that outlines the paper and a conclusion section that clearly and concisely summarizes the contributions and the evidence for them. The body should include a review of related literature, a description of methods and hypotheses, and a description of evidence and observations.  Appendices may be used to provide lengthy sections of code, examples of survey forms, or other useful adjuncts to the discussion. However, the number of words in the appendix should be counted toward the word limit. Latin words should be avoided.
4.2 Tables
Keep your formatting of tables simple, using only the supplied ACADIA paragraph styles for your formatting – all direct formatting will be removed for publication. Put tables in the flow of the main text of your paper, positioned just after the paragraph after they are first mentioned. They should not be at the end of the paper. Put units in the column heading of your table, in parentheses.
Caption your table (including a table number) on the line above the table, styled with the appropriate paragraph style, with a capital letter for the first word only. Leave one blank line between the text above the caption, and one below the table, before the text continues.
Use the  paragraph style for any text within your table.
Use the  paragraph style for any headers in your table.
Use the  paragraph style for the caption of your table.

Table 4: Example of correct layout of simple table.
Building Number	Total Area (sq feet)	Core Area (sq feet)	Vertical Circulation	
			Stairwells	Elevators	
1	20,000	5,000	2	1	
2	40,000	3000	2	1	
3	1,200,000	12,00	6	6	

4.3 Illustrations
Illustrations include line drawings, charts, photographs and digital imagery. All such illustrations are to be considered figures. High quality should be maintained by using care in converting images to a raster format, particularly when converting line drawings into raster images. Often, scaling and rotating images will drastically decrease the quality. Consequently, try to produce images to an appropriate final size and orientation. Resolution should be at least 300 dpi for images.
The figure should be placed after it is mentioned in the text. Leave an empty line above the figure but no empty line below the figure caption. All figures should be mentioned in the text (Figure 1). Place a Caption below the figure. The editors will make final decisions regarding the location of the figure.  As the pagination of the final published document will be different than what appears in your document, there is no need to be concerned with how the placement of images affects page-breaks. 
Each figure must have a brief descriptive caption. Use the  paragraph style for the caption. Number all diagrams, figures and photos sequentially, (Figure 1, Figure 2, etc) with two character spaces between the number and the caption.
Any images embedded in the paper should be also be submitted as separate files, as described in section 6, below.
Figure 1.  Nyan Cat, an animated cartoon cat with the body of a Pop-Tart, flying through space, and leaving a rainbow trail behind it.
4.4 Identification and Credits 
List all authors in order of contribution under the title of the paper, providing an affiliation and proper credits for each author.
Provide proper credits for contributors. Provide trademark acknowledgements. Acknowledgements, if included, should follow the last section of the body, preceding the references.  Footnotes should not be used.  Instead asides or detailed discussions should be integrated directly into the text.
4.5 Joint Authorship and Copyright Requirements
Please coordinate with your co-authors regarding content and format. As has been traditional in ACADIA, copyright remains with the author. There is a limited right of publication to ACADIA, but authors may republish their work or make copies for distribution. 
5 References
References should follow The Chicago Manual of Style, 15th Edition (Chicago: University of Chicago Press, 2003). This method has been chosen because of its legibility and completeness. Because the Manual is widely available and exhaustive as to situations, it should be possible for all authors to collect bibliographic data and format it in a consistent manner. Many web sites include examples of how to format your references using the Chicago Manual of Style; the University of Chicago FAQ site has answers to general questions regarding academic papers  
(http://www.press.uchicago.edu/Misc/Chicago/cmosfaq/cmosfaq.html)
Only texts that are cited in the paper should be included in the References. All works that are cited should be included in a section called “References”.
5.1 Citation
References are cited in the text by author name and the date of publication, enclosed in parentheses. The citation is placed at the end of the sentence. If there are three or fewer authors, all authors are included in the citation embedded in the text. More than three authors should be cited as the first author and then the designation “et al.”  If a single sentence has more than one citation, all citations are enclosed in a single set of parentheses. A semicolon separates multiple citations within a single set of parentheses.
5.2 Bibliographic Data
The bibliographic data should be provided in the References. Bibliographic data lists all authors in the order as designated on the title page or under the title in a journal publication. First names should be initialized. 
The References should be alphabetized by first author’s surname. If more than one work has the same first author, the works should be alphabetized by second author and so on. If more than one work by the same author list is cited, the works should be ordered by date of publication. If it is still impossible to distinguish the author list, then a lower case letter may be appended to the year of publication.
Bibliographic data should include the author, the year of publication, the title and publication in which an article appears, and the publisher. 
The References heading should not be numbered.
6 Submitting Your Manuscript
We are trying to make submission of papers as easy and efficient as possible. By following the suggested instructions, you will help us to expedite reviews and production of the proceedings.
6.1 Naming your files for submission
Papers and related images must be submitted in a digital format. You will name your files using the registration number that we have assigned. Also, include the registration number on the first page in place of the author name.
The paper should be submitted in two formats, one as an Adobe Acrobat PDF file, and one as an RTF document, both named with your registration number (e.g. 042.pdf, 042.rtf). Check to make sure the PDF file is easily viewable on various computer platforms (Windows and Mac). 
Any images embedded in the paper should be also be submitted separately. Name them with your registration number, an underscore, and then the figure number (e.g. 042_001.tif, 042_002.jpg). Again, images should be high resolution, 300dpi or higher. If you're not sure, submit the largest file you have.
6.2 Submittal Method
All materials should be submitted via the “Easy Chair” system which can be accessed at the following url:
http://www.easychair.org/conferences/?conf=acadia2012
7 Consent to Publish form
If you paper is chosen for publication you will be sent a “Consent to Publish form” which must be signed and returned.
8 Conclusions
If all authors follow these conventions, reviewers will be able to concentrate on your content rather than your formatting, and your work will be better presented in the proceedings publication.
Some of the content of these guidelines is based upon a document distributed by Dr. Michael A. Lacasse and Gerry Neville of the National Research Council and National Research Council Research Press.
References
Use the  paragraph style to format your reference entries.
American Institute of Architects (AIA). (1969). Architect’s handbook of professional practice. Washington: The American Institute of Architects.
Cooper, G. S., and P. Brandon. (1995). Integrating points of view through information modeling. In Integrated construction information, eds. P. Brandon and M. Betts, 251 - 261. London: Chapman and Hall.
Eastman, C. M. (1981). Database facilities for engineering design. Proceedings of the IEEE 69(10):1249-1263. New York: The Institute of Electrical and Electronic Engineers.
Ellis, M. A. and B. Stroustrup. (1990). The annotated C++ reference manual. Reading, Mass: Addison-Wesley Publishing Company, Inc.
Kunz, J. C., M. J. Clayton, and M. Fischer. (1994). Circle integration. In Computing in civil engineering, vol. 1, ed. K. Khozeimeh, 55-62. New York: American Society of Civil Engineers.
University of Chicago Press. (1993). The Chicago manual of style, 14th ed. Chicago: University of Chicago Press, 1993.
Appendix
Here are examples of citations as they would appear embedded into the text:
�	One author: (Legrand 1994)
�	Two authors: (Vanier and Lacasse 1996)
�	Four or more authors: (Bazant et al. 1993)
�	Two works by same author in same year: (Lacasse 1998a, 1998b)
�	Several works by same author in different years: (Vanier 1996, 1998)
�	Several works by different authors: (Bazant et al. 1993;Trahair 1993; Vanier and Lacasse 1996)